August 11, 2021
Board of Directors
Toronto Senior Housing Corporation
Directors in Attendance:
- Maureen Quigley (Chair)
- Councillor Paul Ainslie
- Lawrence D’Souza
- Councillor Paula Fletcher
- Linda Jackson
- Warren Law
- Carrie MacNeil
- Jim Meeks
- Brenda Parris
- Tom Azousz – Stand in for Chris Murray, ex-officio
City staff present:
- Emily Gaus, Project Manager, Tenants First – Social Development, Finance and Administration
- Emma Helfand-Green, Management Consultant, Seniors Services – Seniors Services and Long-Term Care
- Michael Smith, Solicitor, Municipal Law – City of Toronto Legal Services Division
TSHC representatives present:
- Michael Sherar, Interim Transitional Lead and Chief Corporate Officer
Board Secretary present:
- Monique Hutchins, Managing Director – DSA Corporate Services Inc.
CONSTITUTION AND NOTICE OF MEETING
ITEM 1: CHAIR’S REMARKS
The Chair welcomed everyone to the second Board meeting and noted the Acknowledgement of the Land. She introduced Michael Sherar, the TSHC Interim Transitional Lead and Chief Corporate Officer and provided a brief review of his background. She noted that the public meeting was being recorded in order to post on the City’s website for TSHC for public viewing. She asked that all attendees introduce themselves.
ITEM 2: APPROVAL OF PUBLIC MEETING AGENDA
UPON MOTION, duly made by Ms. Jackson, and seconded by Mr. Law, IT WAS RESOLVED THAT the public meeting agenda, as presented, is hereby approved.
ITEM 3: APPROVAL OF PAST MINUTES
UPON MOTION, duly made by Mr. Law, and seconded by Ms. MacNeil, IT WAS RESOLVED THAT the public meeting minutes of June 30, 2021, as table, are hereby approved.
ITEM 4: CHAIR’S POLL RE: CONFLICT OF INTEREST
No conflicts were declared.
ITEMS 5-9: CLOSED SESSION
UPON MOTION, duly made by Councillor Fletcher and seconded by Ms. MacNeil and unanimously carried, IT WAS RESOLVED THAT the Board move into a closed session.
ITEM 10: MOTION TO APPROVE IN-CAMERA DECISION
UPON MOTION, duly made by Ms. Jackson and seconded by Mr. Law and unanimously carried by the remaining directors, IT WAS RESOLVED THAT the Board approves the election of Director D’Souza to the position of Vice Chair of the Board of Toronto Seniors Housing Corporation for the current term of his appointment to the Board (May 6th, 2023).
ITEM 11: INTERIM TRANSITIONAL LEAD AND CHIEF CORPORATE OFFICER’S REPORT
At the invitation of the Chair Mr. Sherar provided a verbal report. He thanked the Board for the opportunity to support TSHC through this role and City staff for their assistance through the transition. He reviewed several items, including progress on establishing corporate functions and orientation with TCHC on the integrated service model and tenant engagement. He discussed the funds allocated by the City of Toronto to support the launch of TSHC and its transition work. He indicated that he is working a revised Work Plan, one that will be more operationally detailed and finalized though to 2022, however he will provide an update at the next Board meeting.
ITEM 12: TSHC 2021 BUDGET AND ACCEPTANCE OF FUNDS
UPON MOTION, duly made by Mr. Law and seconded by Ms. Jackson, IT WAS RESOLVED THAT that the Directors receive the report and approve the TSHC 2021 Budget and authorizes the acceptance of funds by the TSHC from the City of Toronto is approved as amended.
ITEM 13: MOTION TO APPROVE INTERIM SIGNING AUTHORITIES’ POLICY
UPON MOTION, duly made by Counsellor Ainslie and seconded by Mr. D’Souza and unanimously carried, IT WAS RESOLVED THAT the Board approve the interim financial commitment and signing authority policy.
ITEM 14: MOTION TO APPROVE THE BANKING FACILITIES/BANKING ARRANGEMENTS
d) Any two of the Chair of the Board of Directors, the Vice Chair of the Board of the Board of Directors and the Transitional Lead and Chief Corporate Officer are authorized and directed to execute and deliver to that Bank such agreements, certificates and other banking documents in their absolute discretion relating to products or services provided by that Bank that the Bank may reasonably require or they may consider to be necessary or advisable in order to operate one or more accounts with that Bank.
ITEM 15: MOTION TO APPROVE ADOPTION OF INTERIM DEPUTATIONS POLICY
b) Management take necessary steps to give effect to the deputations policy, including informing all stakeholders of these procedures.
ITEM 16: MOTION TO APPROVE LEGAL COUNSEL/CORPORATE SECRETARY RECRUITMENT PROCESS
b) A joint Board/Management panel consisting of the Transitional Lead/Chief Corporate Officer, Board Chair and Director Law be struck to carry out the recruitment for such position.
ITEM 17: BOARD OF DIRECTORS PRELIMINARY WORK PLAN
ITEM 18: TERMINATION
UPON MOTION, duly made by Councillor Ainslie and seconded by Mr. Meeks, IT WAS RESOLVED THAT the public meeting terminate at 5:10 p.m. (EDT).
Maureen A. Quigley, Chair
Board of Directors